Archive for category accountants and bookkeepers
DocSnaps – Online Paperless Bookkeeping
Posted by vinkash in accountants and bookkeepers, small-business on January 27, 2010
Wish you a happy and prosperous new year!
The tax season is upon us and customers are bringing in their documents, folders, and boxes filled with paper. Manual data entry from those documents is the most tedious and time consuming process and yet offers the lowest remuneration.
Now consider a solution that would make those paper documents disappear and replace them with a list of transactions on your computer that are linked to the source document. How convenient!
Documents IN –> Transactions OUT
DocSnaps (www.docsnaps.com) is a secure, web-based product that allows you to:
A). capture bills, expenses, invoices, checks, and other documents and store them as electronic records for safe management.
B). automatically extract financial information and creates transactions based on the chart of accounts and historical data.
C). view & drill-down financial reports AND export the transactions to popular accounting software such as Quickbooks, Simply Accounting, or Caseware.
With DocSnaps you save time and thus are able to provide your clients with value added services like tax planning or generating more leads. Meanwhile DocSnaps will automate the manual and repetitive tasks of bookkeeping transaction generation.
The future of accounting and bookkeeping is online. Get ahead of the competition and use the power of DocSnaps automation to grow your business.
DocSnaps has been tested by several accountants and bookkeepers. It is accurate, timely, and cost-effective.
Make this tax season hassle free and efficient. Trial DocSnaps today for FREE.
3 months FREE Bookkeeping Data Entry
Posted by vinkash in accountants and bookkeepers, bookkeepers, small-business, startup on October 14, 2009
Small businesses – Go to the Pricing page and click on the “Beta Signup” button.
Accountants or bookkeepers – Get it free at Pricing page and click on the “Beta Signup” button. For customer referrals and partnership, email us at marketing@docsnaps.com.
What is the most tedious and time consuming task for a small business or start up? While there are those who absolutely love it, the overwhelming response from surveyed business owners is “bookkeeping”. Therefore hiring a good bookkeeper early on is not just a life saver for many but also makes good financial sense.
Work smart! Automate the rest.
A good bookkeeper or accountant understands your business, keeps your books updated, and provides actionable reports. While a lot of this requires skills, there is a part that is repetitive and monotonous. This consists of working with boxes or folders full of documents, bookkeeping data entry and moving data between various applications.
DocSnaps aims to automate a lot of this data entry and provide online access to accounting and tax services, resulting in enormous time and money savings.
Using DocSnaps users can capture and upload any financial document – bills, receipts, checks, etc. – using their mobile phone camera, eFax, or email. A transaction is created for each of these documents by the software. Users can also import data from other applications including their invoice application, bank or credit card account.
Real-time financial reports are generated which allow users to drill down to source documents. Transactions can also be exported to other accounting applications like Quickbooks. The accountant or bookkeeper can conveniently access DocSnaps remotely.
Are you looking for a solution to your bookkeeping data entry problem. Help us beta test our product and give us your feedback. Just go the Pricing page and click on the “Beta Signup” button. We are looking for beta users, and are happy to provide DocSnaps for FREE until the end of this year.If you are an accountant or bookkeeper we welcome you to try out DocSnaps. Eliminate the most boring and lowest paying part of your work. Save time and make money.
You can get a beta – go to the Pricing page and click on the “Beta Signup” button. If you are interested in partnering with us and getting customer referrals in the near future, please email us at marketing@docsnaps.com. This is a limited time offer and is on a first come first serve basis.
How to deliver Online Bookkeeping Services
Posted by vinkash in accountants and bookkeepers, small-business, startup on September 23, 2009
(Summarized version of a white paper published on a partner website - Suitesonline.com, Inc)
Why is it important?
Online bookkeeping is nothing new. There are products and services available that tackle different aspects of the solution. For businesses it promises to save time and money, and deliver several soft advantages including efficiency, faster actionable information, and agility.
Scanning of documents, remote work, and risks associated with sending important documents online pose adoption problems. But those who overcome these problems can reap rich rewards. The phenomenal growth in the number of tech-savvy companies drives demand for this service. Similar to email, a steady adoption of online bookkeeping is inevitable. As an accounting or bookkeeping firm, how do you plan to tap into this large lucrative market?
How does it work?
Online bookkeeping services can be delivered online if three main functions can be done entirely online:
1. Sharing of source documents
This includes receipts, bills, checks, account statements, reports, etc. to be transmitted to the service provider. There are several ways to capture electronic images of source documents:
- Inexpensive scanners like the Fujitsu ScanSnap can be used by clients to quickly scan documents.
- Smaller documents like receipts can be captured by a cellphone camera (resolutions of > 1.5 MP is recommended). ScanR is a cool app that helps you scan, copy and fax from your cellphone.
- Services like Shoeboxed and Pixily will digitize all your documents for you if you simply mail it in.
2. Performing bookkeeping
This includes creating transactions, printing checks, bank reconciliation, generating reports, etc. Several applications are available for small business to do this.
- Specialized applications for invoicing are available – Freshbooks and Blinksale are the better ones.
- Xero, Quickbooks online, and Sidomac are some applications that provide online bookkeeping functionality that includes bank reconciliation and check printing.
3. Communication and process
Especially while working online it is easy to lose control of the work being done. Communication is very important to be able to hold the team together and focus on the next set of tasks that needs to be done. For effective online collaboration contextual information exchange and processes are very important. At present there is no good tool, save for SIDOMAC that offers a good framework for online bookkeeping services delivery.
Online bookkeeping also has the following disadvantages:
1. It involves an extra step – that of scanning and uploading documents.
2. The documents need to be indexed and somehow correlated to transactions to be useful in any way.
Should I use it?
Whether you are a good candidate for online bookkeeping services depends upon how clearly the work is split between you and your bookkeeper. If what your bookkeeper does can be easily done using the tools listed above then go for it. If it entails transmitting documents, exchange of information and time critical information then make sure to find an all encompassing solution to your problem that includes strong processes and a competent and experienced online bookkeeping services company.